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Keyboard shortcuts are combinations of keys that allow you to access different functions without using the mouse. This can tremendously speed up your work. When translating, you are, of course, typing, and you should not have to use the mouse, except for unusual actions. (Both keys should be pressed at the same time.)

These are the most important shortcuts for translators. The next chapter will explain how to customize shortcuts as well. (See instructions at the end of this file to print a list of all the keyboard shortcuts used by Word on your system.)

Help: F1

Open the help file of most programs running in Windows, including Word.

Moving in the document:

Arrows move the cursor by 1 character, horizontally, or by 1 line vertically. They are referred to as “Left”, “Right”, “Up”, “Down” when talking of keyboard shortcuts.
Ctrl + Left/Right: moves the cursor by one word in the appropriate direction
Ctrl + Up/Down: moves the cursor by 1 page up or down
Ctrl + Home: moves the cursor to the beginning of the document
Ctrl + End: moves the cursor to the end of the document


Selecting text:

Press the Shift key and move in the document as explained before.

Cut, Copy and Paste

When something is selected (text, picture,…), you can cut, copy and paste as follows:
Ctrl + x: cuts the selection (removes it and stores it in the clipboard)
Ctrl + c: copy the selection (stores it in the clipboard)
Ctrl + v: paste the selection at the insertion point (position of the cursor)

Find and Replace:

Ctrl + F: Displays the "Find and Replace" dialog box, at the "find" tab.
Ctrl + H: Displays the "Find and Replace" dialog box at the "Replace" tab.

Undo and Redo:

When you have done a mistake, you can undo by pressing Ctrl + z, and redo with Ctrl + y.

Basic formatting

Usual formating commands can be used via shortcuts. Localized versions (in different languages) may have different shortcuts. See at the end how to print a list of the shortcuts on your setup.
Ctrl + b: bold (toggle or apply to a selection)
Ctrl + i: italics (toggle or apply to a selection)
Ctrl + u: underlined (toggle or apply to a selection)

Change case

Shift + F3 will change the case of the word at the insertion point, or the selection.

New, Open, Save and close

Ctrl + n: create a new file
Ctrl + o: open a new file
Ctrl + s: save the current file.
Ctrl + F4: close the current window
Save regularly when working, but note that if you save the document, it will replace the previously saved document, so if you want to keep the original document as it is, rename it first.

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